Last updated - July 8, 2021
A business email id is one of the early requirements when you are setting up a business. A business email id uses your company’s domain name in the email ids and this helps in building a professional outlook. On the other hand, if you are using a generic email id while starting up, it might not look very professional to your users and customers. So it is a great idea to set up a business email quite early when you are starting a business. In this article, we will discuss how you can create a free business email id in 5 minutes.
Why do you need a business email id?
A business email id that uses your brand’s domain name will impart a professional appeal to your business. Customers tend to take a business email id more seriously than generic emails if you are talking business. Here are some of the top reasons to get a business email id for your store.
Gives a professional outlook to your business
Customers tend to trust business email ids more than generic email id as there is a visible association with the business. This will help you to be more convincing in your interactions with prospective customers.
Helps in improving your brand perception
When you or your employees are using an email id with your brand name, it helps in creating a brand perception around your audience. Every time an email reaches a prospective customers inbox, they will see your brand name in the email domain. This can help a lot in improving brand awareness that can lead to easy recognition and retention.
Improves customer trust
Customers will trust you more when they see consistent branding efforts. Having an email id with your domain name is an important factor here. Customers can easily see the brand name associated with your email id. And, as a result, they will consider you brand more reliable, and will be more open to do business with you.
Cost effective option
Compared to some of the other marketing initiatives and brand building efforts, creating a business email id is an inexpensive option. It does not involve a lot of financial investment as there are free options to help you create a business email id.
How to create a free business email id?
You can create a free business email id quite easily by using different approaches. Here we will explore a couple of ways you can manage to do it.
Create a free business email id with your hosting service
If you have a WordPress site, you will have to get a domain name and choose a hosting service on your own. And interestingly, a lot of popular hosting service providers offers free email ids with their package. This is an easy option that you can try out to get your business email id configured in a matter of few minutes.
Bluehost offers a free business email address when you choose one of their hosting plans. First, you have to select a suitable hosting plan from Bluehost website and sign up for it. Bluehost offers a range of affordable plans you can choose from.
After choosing the plan, you need to choose a domain name. If you already have a domain name registered for your business, you can use that. Otherwise, you can get a domain name free of cost while signing up for a hosting plan from Bluehost. You have to be careful when choosing a domain name for your business. It has to be short, catchy and easy to recollect. You can also use one of the top domain name generators to find the most appropriate domain name for your business.
Once you have chosen a hosting plan and domain name, you can go ahead and complete the purchase process. Now, you will be able to access the control panel of your hosting account. The credentials will be in the email after you have purchased a hosting plan.
The control panel of your hosting service is where you will be able to set up your business email id.
Creating a free business email account with your hosting service
You can go to the Email option on the cPanel, set up the username and password, and then create an account.
Now, you can connect this business email id to any app or email client of your choice. For example, you can connect it to Outlook, Gmail or any other desktop or mobile app.
Steps to create a free business email id using hosting service
- Purchase a suitable hosting plan for your business.
- Set up user name and password for the email account.
- Connect the email account to your choice of email client or app.
The same process can be followed to set up a free business email id with some of the other popular hosting services like HostGator, InMotion Hosting, SiteGround, etc.
Find out the best hosting service for your WordPress site.
Set up a business email with G Suite
You can also set up a business email id with the help of G Suite. However, this is not a free service, and you will have to opt for a plan to be able to use it. You will also find a free trial for 14 days with this service.
It is pretty easy to get started with G Suite. You can simply go to the website and get started. Click the Start Free Trial button.
Now, it will ask you to specify your business name and the number of users. Please note, G Suite will charge you based on the number of users.
Following this, you can provide your name and current email address.
Next, it will ask for your domain preferences. You can use your existing domain name, or choose to register a new domain name with Google. If you are using existing domain name, you will have to verify that you own the domain. In case you have decided to register a new domain, you need to specify the name and see if it is available.
Once you select the domain, it will ask you to specify the email id you want to create. This will be the email id of the first user, who will be the owner of the business. You can create more users to this account as per your requirement.
Once you have set up the email id and the domain, you need to enter your credit card details and can start with the 14-day free trial.
If you already have a business website and domain name, you can verify that by two methods. One is to add a meta tag on the HTML section of your homepage. Another option is to upload an HTML file to your website using an FTP client. If you have registered a domain name, but do not have a website yet, you can verify by adding the domain MX records.
However, if you have chosen to register a new domain name with Google, you don’t have to worry about the verification step.
You can access the G Suite account just like you access another Gmail account, from desktop or mobile. The newly-created business email id will be your username. From the G Suite admin, you will be able to add new users, make payments and modify your account settings.
Things to look for when you choose an option to create a business email account
When you are choosing a service provider to create a free business email id, you need to consider a few important aspects. We will discuss some of the main aspects below:
Option to use a custom domain
One of the main aspects to look for when choosing a business email id will be option to use your business domain. See that the service allows you to choose your domain name for the email account. In most cases, you will be able to use your already-registered domain name.
Number of users
Depending on the size of your business, you can determine how many users you need to sign up on your business email account. So, you have to see if there are limits to the number of users you can sign up for. This is particularly important if you have a large number of employees. Some of the free options to free business email id allows only limited number of users. For example, with some plans of Bluehost, you can add email addresses for up to 5 users.
Similar to the limit for number of users, there will be storage capacity limits as well. If you need to regularly send large files as attachments using your business email, you need to opt for one with a higher storage capacity.
When choosing an email host for your business, you need to consider the additional features they offer. For example, with G Suite, you will find options for Calendar, video conference facilities, file editing and sharing through Google Drive, etc. Choose the provider after considering all your requirements.
Continuous up time
Make sure that you are choosing an email service provider that offers uninterrupted service. If your business email tend to be down occasionally, it can adversely affect the customer experience.
Hope you got a basic understanding on how to create a free business email id with the above tips. Leave us a comment if you have a query.